Greatest collaboration software program
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Collaboration software is a must for businesses today.
With teams spread across multiple locations working remotely, these tools ensure that everyone can communicate and collaborate effectively. From simple check-ins and real-time status updates to ongoing project management, the collaboration software can support companies of all shapes and sizes.
Your company can even use collaboration software to improve collaboration with customers, contractors, and stakeholders in your company.
By using collaboration tools, everyone benefits from improved workflows and better access to important information.
To take advantage of these benefits, you first need to find the right collaboration software for your business – and the options are endless.
To make your decision easier, use the buying guide and recommendations I've reviewed in this post.
The top 6 options for collaboration software
- Zoho projects
- Blue jeans
How to choose the best collaboration software for you
As mentioned earlier, there are many different collaboration tools out there today. With dozens, if not hundreds, of options to choose from, narrowing down the best option for your business can feel like a daunting task.
To make the buying process easier, I've identified the key factors to consider when evaluating different options. I will explain each one in more detail below.
Collaboration software comes in a variety of shapes and sizes.
You will come across solutions designed for project management while others are designed specifically for instant messaging or video conferencing. There are even some all-in-one solutions on the market today.
The best option for you will depend on the needs of your business. Some of you may just need an in-house messaging tool as opposed to a platform for storing documents or managing tasks. We'll explain the different types of collaboration software in more detail later in this guide.
How big is your company?
In addition to the number of people on your team, the number of teams, departments, and other segments should also be considered.
For example, you might want a tool that every single person in your organization can use to contact a different employee. However, files shared by the accounting team or HR should not be available to your marketing team. Your sales reps should not have access to sensitive financial records.
So make sure that the software you are considering allows you to create different groups for each department or project. You'll also want to look for features that will allow you to manage permissions and access for each individual user.
Collaboration software should make your life easier, not difficult.
There are some tools that are undoubtedly more complex than others. This is fine depending on your needs and the level of technical knowledge of the end users. Every time you use new software there is a learning curve. So you need to take this into account.
However, after the first few weeks or months with the software, your entire team should be pretty knowledgeable. Otherwise, instead of increasing performance and productivity, your processes can become more complex.
I strongly recommend that you take advantage of demos and free trials. This will help you better understand which options are easiest to use.
This piggybacking on our last point. The best collaboration software makes it easy for you to organize.
Depending on the particular software, there may be task cards, folders, groups, or other ways to keep things in order. How can you jump from one project to another? Can users easily find a file or document that has been shared by a colleague? Can supervisors and project managers keep track of everything at a higher level?
On a scale, the way everything is organized in your collaboration software is improving. If you are only running a small team of five users working on a single project, this may not matter. But when that number jumps into the hundreds or thousands, staying organized becomes crucial.
Your collaboration software should integrate seamlessly with other tools and software that your company uses.
From CMS to CRMs, email software to cloud storage services and more, be sure to review these integrations before making your decision. Collaboration software is easier to use when everything can be managed and accessed from a single platform. Otherwise, users will have to jump back and forth between different tools, which is not ideal from an efficiency point of view.
The different types of collaboration software
Before we get into the reviews and recommendations, I want to clearly identify and explain the different types of collaboration tools in the marketplace today. Here are some of the options you will come across while browsing:
Project management software
As the name suggests, the project management software is designed for teams working on different projects. A project can be defined as something with a clearly defined start and end date.
This can be anything from a large-scale app development project to a smaller marketing campaign.
Project management tools allow your teams to collaborate on projects and sometimes automate tasks. When looking for it, make sure you find a solution that fits your project management style (Lean Management, Agile Management, Kanban boards, Gantt Charts, etc.).
Many project management tools are referred to as all-in-one team collaboration solutions.
File sharing and document storage
Some solutions are designed specifically for file and document sharing.
These tools allow team members to transfer, distribute, and customize access to shared files. A file can be anything from an image to a PDF file, or even larger files like software, videos, or e-books.
It's much easier and safer to manage files and collaborate with a cloud tool than it is to transfer files via email.
Messaging tools are ideal for teams that want to benefit from real-time communications. When you need a quick response or want to chat back and forth with a colleague, an instant message is definitely more efficient than email.
These are also great for group chats, where multiple members can communicate with each other in real time. Again, it's a better alternative to traditional email.
Some collaboration tools have instant messaging built in, while others specialize specifically in instant messaging. Not all collaboration software includes team messaging.
Conference call software
Conference calling software takes real-time communication to the next level.
Aside from instant messaging (or in addition to instant messaging), teams can use these tools to collaborate through voice and video chat. You can even benefit from additional features like screen sharing, presentation mode, etc.
Organizations use conference calling software for both internal collaboration and to work with customers, contractors, stakeholders, and more.
In general, coordination tools are part of collaboration software.
I am referring to features like time tracking, scheduling, calendar, status updates, etc. For example, a collaborative calendar can help you understand everyone's availability in real time without disturbing them. It improves efficiency when scheduling meetings or similar tasks.
Most collaboration programs also have real-time status update capabilities. When someone completes a task, they don't need to let everyone know of its progress. This information will be available in a general feed.
# 1 – Slack Review – Best for Team Messaging
Slack is a name that many of you may already be familiar with. It has quickly become the go-to place for internal business news in recent years.
Whether you work remotely or in a traditional office environment, Slack is a great option.
More than 750,000 companies trust Slack to work together as a team. Here's a quick rundown of some of its notable features and highlights:
- Stay organized across Slack channels for projects, teams, or topics
- File sharing functions
- Screen sharing audio and video calls
- Over 2,200 Slack apps for integrations (Zoom, Jira, Salesforce, Google Drive, etc.)
- Create your own time-saving workflows
- Use the Slack API to integrate your internal tools
- Scalability and security for companies
- Collaborate with partners like customers, contractors, suppliers, etc. by adding them to channels
Plans start at just $ 6.67 per user per month. All plans come with unlimited messaging. No matter your team size or industry, Slack is the best tool for collaborating on team messaging.
# 2 – Trello Review – The best for easy task management
Trello is a simple solution for task management. For work in progress and projects, this is one of the best ways for your entire team to work together and stay organized.
Using Trello's boards, cards, and lists, businesses in all industries can use this platform to improve productivity.
Here's a brief explanation of what you can achieve with Trello's collaboration software:
- Add comments, attachments, and due dates to cards
- Create boards to separate projects and teams
- Integrated workflow automation (rule-based triggers, due dates, etc.)
- Add lists to create a unique workflow for each project
- Integrate with third-party apps you already use
- Collaborate from anywhere with the Trello mobile app (iOS and Android).
- Notifications and team tagging
- Easy assignment of tasks or cards to one or more users
Trello is powered by Atlassian, a global leader in software and project management. So you know you can count on this solution. That's why more than a million teams around the world rely on Trello.
This collaboration software is free for up to 10 boards with unlimited cards and lists. Paid plans start at $ 9.99 per user per month.
# 3 – Flock Review – The best for remote work
Flock is another collaboration tool with an emphasis on messaging. However, in terms of features and capabilities, it's a little more advanced than Slack.
The software is ideal for teams that work together from remote locations.
Flock lets you organize all of your messages, apps, and productivity tools in the same place. Here are some of its features that are worth highlighting:
- Real-time news
- Customizable channels and team directory
- Video conferencing
- Share screen
- Data exchange
- Powerful search (for news, links, documents, etc.)
- Productivity tools for sharing notes, to-do lists, reminders, polls, and more
- Over 50 seamless app integrations (Google Drive, Asana, Twitter, etc.)
For small teams, Flock with 10 channels is free. You will also get unlimited 1: 1 and group messages. Paid plans start at just $ 4.50 per user per month, which is great value.
Try Flock for free with a 30-day trial version.
# 4 – Zoho Projects – Best feature-rich collaboration software
Zoho Projects is one of the most popular and easy-to-use collaboration tools in the market today. The software makes it easier for teams to collaborate, plan, and track more efficiently.
As a cloud-based solution, you can use Zoho Projects to collaborate and manage tasks from anywhere.
Compared to other tools, Zoho Projects is packed with robust features. Here is a quick rundown of some of my favorites:
- Task management with Kanban boards
- Establish dependencies between tasks based on the order in which they are performed
- Map your entire workflow
- Gantt charts
- Task reports
- Time tracking tools
- SLA management
Zoho Projects even offers industry-specific solutions for categories like software development, real estate, construction, marketing, education and more.
Plans start at just $ 3 per user per month (with a minimum of six users). You can try it for free with a 10-day trial version.
# 5 – Wrike Review – Best All-in-One Project Management Tool
Wrike is a powerful and versatile project management solution. With the software you can easily give your team complete control and transparency over projects and tasks.
If you are looking for collaboration software with a primary focus on project management, this is the first choice to consider.
Wrike is trusted by over 20,000 companies around the world, including some big names like Dell, Google, Airbnb, and Siemens. Let's take a closer look at some of its features and benefits:
- Agile project management
- Custom dashboards and workflows
- Process automation
- Comments and editing in real time
- Live editing and dynamic reports
- Easy exchange of information with stakeholders
- End-to-end visibility and real-time updates
- Business security
- File sharing and attachments
Wrike is a popular choice for marketing teams, creatives, and product development teams. However, it is versatile enough to suit the needs of all types of businesses.
The software is free for up to five users. However, you will need to upgrade to a paid plan to get the most out of the project planning and collaboration features. These start at $ 9.80 per user per month. Try it for free for 14 days.
# 6 – BlueJeans Review – Best for audio and video conferencing
For those of you in need of conference call collaboration software, BlueJeans is the solution. This is an easy and safe way to provide audio and video conferencing to your remote workers.
Brands like Zillow, Facebook, ADP, Intuit and National Geographic trust BlueJeans for team collaboration.
Let's take a closer look at what makes BlueJeans so great to work with:
- Collaborate with video, audio and web conferencing from any device
- Live meeting control and automated notifications
- Meeting highlights and transcriptions
- Business security
- Single touch interoperability
- Exceptional call quality with HD video and Dolby Voice audio
- Dynamic content sharing
- App network for software integrations (Microsoft Teams, Slack, etc.)
- Support 24/7/365
- Unlimited 1: 1 meetings
- Unlimited group meetings
Plans start at just $ 9.99 per host per month. If they're not all sold, a 7-day trial version gives you free access to BlueJeans and all of its features.
The collaboration software makes it easy for your entire company to stay organized and connect with each other in real time.
To find the best software for your business, first read the buying guide that I highlighted at the beginning of this article. Then go through the recommended options above to narrow down the best tool for you.